Crystal Stairs
  • 08-Nov-2019 (PST)
  • Headstart
  • Los Angeles, CA, USA
  • Full Time

The following job summary is for descriptive purposes only.  Actual job descriptions and job title is subject to change

 What We're Looking For:

We are seeking a Program Assistant who is responsible for the development and tracking of the information within the designated service area. This position will assist the assigned Supervisor in inputting data, generating accurate timely program reports and tracking of comprehensive services.  He or she is responsible for supporting the designated manager in the overall implementation of program services. The Program Assistant will have the following responsibilities:  

  •  Performs general clerical duties such as filing, word processing, copying, assembling and disseminating materials.
  • Assists the Head Start Director, managers, and supervisors in developing systems to compile, enter and maintain data to generate reports for projects and tracking purposes.
  • Provides agendas and take minutes for primary team meetings as assigned.
  • Prepares, assembles and distributes materials for trainings and special projects.
  • Responsible for purchasing items for trainings, meetings and/or other special projects as needed.
  • Provides a positive communication link between Head Start, parents and community.
  • Assists in maintaining/updating family files and family file system.
  • Attends trainings and meetings as required.
  • Provides back-up food service and set-up/clean-up as needed.
  • Able to consistently meet attendance requirements.
  • Able to work harmoniously and productively with others.
  • Able to accept and implement constructive criticism.
  • Able to maintain professional demeanor in difficult situations.
  • Other duties as assigned.

  EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:

  • High school diploma or equivalent GED. Three years office/clerical experience with increasing responsibility.  Some college courses preferred.
  • Two years experience, demonstrated competency and working knowledge of computer office applications, such as MS Word, MS Excel or similar applications required, with database and/or graphics/page layout and design experience desired.  Good typing and computer skills required.
  • Knowledge of Child Care Licensing Regulations and Head Start Performance Standards and best practices related to education and early childhood development, staffing and program options as well as services to children with disabilities.
  • Knowledge of best administrative practices and time-saving techniques.
  • Ability to communicate, both oral and written, to individuals with diverse backgrounds
  • Ability to speak, read and write English well enough to understand and be understood by others; bilingual skills are helpful
  • Ability to speak before groups of individuals
  • Ability to accept, reflect and act upon feedback.
  • Must facilitate and model respectful, professional communication and teamwork, demonstrating a positive attitude.
  • Ability to relate to diverse groups of people including low-income families.
  • Ability to develop warm, open relationship with children, parents and staff.
  • Ability to promote Head Start to children, families, co-workers and community.
  • Ability to work as a team member with other staff and parents.
  • Ability to coordinate projects, work independently and follow through with project completion.
  • Ability to stay current of Head Start and other applicable regulations/compliance requirements and process timely updates on program procedures and ensure application as directed.
  • Ability to prioritize and manage multiple projects with strict deadlines.
  • Must oversee all monitoring and maintenance of documentation, data and files and ensures utmost confidentiality of information. Includes program file requirements, training documents, and tracking.

Special Requirements

  • Must have reliable transportation and possess a valid California Driver License in good standing with DMV required; current liability insurance
  • Must meet State health requirements to include passing a physical examination as condition of employment, Live Scan, and TB clearance.

Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

 For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org

 
All Head Start positions are implemented in accordance with the Head Start Performance Standards in each service area.

Crystal Stairs
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